Formatting Specifications

Documents recorded in Allegheny County must follow this format:

Paper Specifications:

• Acceptable sizes: 8-1/2" x 11" or 8-1/2" x 14"
  • Exception for subdivision plans
• Single sheets of white or manila
• Continuous paper is not acceptable
• Documents may be double-sided
  • Each side with text counts as one page for calculating recording fees

Documents must be:

• Fully typed in black ink.
• Font size no smaller than 10 point.
• Handwriting is not permitted with the following exceptions:
  • Signatures
  • Acknowledgments
  • Realty Transfer Tax Statement of Value
  • Book volume and page numbers on second and subsequent documents for concurrent recordings only

Margins for deeds and deed-related documents:

• Minimum 1-inch margin at the top for certification stamping

The "Record and Mail to" area:

• Include a name and address with zip code
• Typed, but not within the top 1-inch required margin

The Certificate of Residence must be:

• Typed
• Conform to Division of Real Estate standards(PDF, 111KB)

No tape, glue, staples, correctional fluid or tape, or highlighted areas.